Leave Specialist - Fairview, OR

Posted By: Angela Freeman Career Center ,

School District:  Reynolds School District
City/State:  Fairview, OR
Where to Apply:  https://reynolds.tedk12.com/hire/ViewJob.aspx?JobID=7434
Position Open Until:  1/20/2022

Job Description: 

**Vaccination required pursuant to OAR 333-019-1030**

Job Title: Leave Specialist - HCM
Exemption Status/Test: Exempt
Reports to: Assistant Superintendent - HCM
Classification: Specialist I
Dept./School: Human Capital Management

Primary Purpose: Serve as the centralized point of contact for employee and management inquiries regarding the district’s leave programs, accommodations, attendance, and workers’ compensation. Perform in a high-volume environment and provide support for all staff. Facilitate the successful day-to-day support and execution of the district leave programs, accommodations, attendance and workers’ compensation processes.

Qualifications:
Education/Certification/Bonding and/or Testing Required:

  • Associates Degree, High School Diploma or equivalent combination of education, technical training or work experience considered in lieu of degree.
  • Oregon Fingerprinting and Criminal Background Check clearance.

Special Knowledge/Skills/Abilities:

  • Knowledge of advanced knowledge of federal and state leave laws.
  • Strong working knowledge of FMLA/OFLA, ADA laws, Workers Compensation laws, and medical benefits as it pertains to leave law.
  • Experience with collective bargaining agreements units preferred.
  • Skill to prior job-related human resources, benefits leave laws, and/or payroll.
  • Strong negotiation/influencing skills.
  • Strong problem-solving skills.
  • Strong oral and written communications skills required.
  • Proficiency Microsoft Office skills.
  • Strong independent problem-solving skills.
  • Ability to create process guidelines and protocols as it pertains to all leave types, ADA and workers’ compensation.
  • Ability to step into a leadership role when needed for special projects while working under tight deadline constraints and for special projects.
  • Ability to independently handle escalated issues with staff members.
  • This position requires a high level of self-motivation, attention to detail, and organizational skills.
  • Must be able to perform presentation to staff and management in large crowds.

Experience:

  • Prior job-related FMLA/OFLA/ADA law, Workers’ Compensation and staff attendance experience with increasing responsibility.

Major Responsibilities and Duties:

  • FMLA/OFLA:
    1. Engage in the administration of leaves in accordance with applicable state and local laws and monitor return to work status.
    2. Review, approve and process FMLA/OFLA, ADA Accommodations, Unpaid, Administrative leave requests and Workers’ Compensation through its full cycle to ensure compliance.
    3. Collaborate with management to determine if request will be approved.
    4. Conduct meetings with employees regarding accommodations and leave programs.
    5. Educate and guide employees on the types of leave offered by the district, legally and/or federally mandated to ensure awareness and understanding of the process and responsibilities on behalf of the employee.
    6. Interpret and provide guidance to the District Collective Bargaining Agreements unit contracts and BOLI laws for the purpose of advising staff and supervisors and making appropriate decisions regarding leave usage.
    7. Educate and guide employees on the types of leave offered to ensure awareness and understanding of the process and responsibilities on behalf of the employee.
    8. Review and analyze employee return to work documentation and engage in interactive process regarding return to work restrictions.
    9. Analyze essential job functions as compared to restrictions, develop recommendations for management regarding return-to-work (RTW) accommodations, and determine final decision whether to grant or deny accommodation.

  • ADA Accommodations:
    1. Process leave and accommodation requests by engaging in an interactive dialog with the employee to better understand their needs and medical requirements.
    2. Lead the interactive process with employees and management and make recommendations.
    3. Review and analyze employee return to work documentation and engage in interactive process regarding return to work restrictions.
    4. Analyze essential job functions as compared to restrictions, develop recommendations for HR and management regarding return-to-work (RTW) accommodations, and determine final decision whether to grant or deny accommodation Act as liaison to retirement plan third party administrators.
  • Attendance:
    1. Load, and adjust all new hire and current employees’ leave accruals for all staff.
    2. Review, monitor, and process attendance through iVisions.
    3. Make edits to requests as needed or as requested by staff.
  • Other:
    1. Handle all information, calls and requests with professionalism and confidentiality to ensure compliance with HIPAA regulations.
    2. Assist the Assistant Superintendent of HCM with matters pertaining to negotiations and other collective bargaining issues, including providing reports and making recommendations related to paid and unpaid leave language in the Collective Bargaining Unit.
    3. Work with the Collective Bargaining Unit groups to resolve employee conflicts pertaining to leave, workers' compensation, ADA or disciplinary issues.
    4. Assist and offer guidance pertaining to employee relations issues for both Collective Bargaining Unit.
    5. Handle and process all payroll updates, edits, changes for leave of absences, ADA temporary reduction in work schedules, Workers’ Compensation temporary reduction in hours schedule.
    6. Other duties as assigned.

Mental Demands/Physical Demands/Environmental Factors: This position requires a high level of self-motivation, confident and competent decision making, attention to detail, ability to make proactive decisions on behalf of the district and strong organizational skills.

Tools/Equipment Used: Standard office equipment including personal computer equipment.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion:  Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (under 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain calm demeanor at all times in moments of stress, ability to make decisions based on professional protocol.